• Coffee-Bike (Lichfield) also trading as ‘Daves Coffee Bike’
  • For Catering Services to be provided by Coffee-Bike (Lichfield), (‘Company’ or ‘we’)
  • These Terms and Conditions (including the Booking Form) apply to the following as may be applicable:
  • The contract will be between the Company and the Customer (stated below and hereinafter referred to as ‘Customer’, ‘you’, ‘your’). These Terms and Conditions do not affect your statutory rights.
  • Coffee-Bike (Lichfield) may update these terms and conditions from time to time.  You should check this page from time to time to ensure that you are happy with any changes.


Prices and Services

  1. All prices listed are exclusive of VAT, except where stated.
  2. If the rate of VAT increases, Coffee-Bike (Lichfield) reserve the right to increase the total cost of the event by the amount specified by the government, on events already booked.
  3. If the number of guests attending exceeds the numbers originally booked, and we are able to cater for them, we will charge, at the prevailing rate, for the greater number.
  4. If the number of guests is less than originally booked, we will still charge for the numbers ordered. Upon submitting your booking form and paying your deposit, you agree to the minimum spend as stipulated on your event proposal. Events are booked based on, but not limited to, the acceptance of that minimum spend.
  5. Final numbers of guests must be notified to us in writing no later than 14 days prior to the event. After this time if the numbers increase by up to 10 this can normally be accommodated, but this is not guaranteed and allowances cannot be made if the numbers drop.
  6. For a function at an external venue travel charges may apply.
  7. Unless agreed otherwise in writing the only services that the Company agrees to provide to you are the services specified in your catering package which you have agreed to in writing.
  8. Our contract with you for the provision of services will be concluded when you complete the Booking Form and your non-refundable, non-transferable deposit is cleared funds in our bank account.
  9. Coffee-Bike (Lichfield) is not responsible for the safe keeping of clients’ valuables, personal belongings and gifts and we recommend that all personal items are taken home with you at the end of your event.
  10. Coffee-Bike (Lichfield) reserves the right to adjust price lists and to run special offers as it deems necessary. Any changes to price lists or special offers will not affect bookings already made.
  11. Adults are not permitted to buy alcoholic drinks for under 18 year olds, as this is illegal.
  12. Gratuities are at your discretion.


  1. All deposits are non-refundable and non-transferable.
  2. A non-refundable, non-transferable deposit of 10% of the total invoice is required to be made to us in cleared funds, along with a completed booking form, before your booking is confirmed. The balance of the Price will be due 30 days prior to the event.
  3. Payment can be made preferably by bank transfer into our company bank account, but we also accept cash. 
  4. The Company reserves the right to charge interest on late payments.  For consumers, (as defined in the Consumer Rights Act 2015), the rate of interest is 4% above the base rate of Barclays Bank plc. For persons other than consumers (as so defined) the rate of interest shall be the higher of 8% and the rate specified from time to time in the Late Payment of Commercial Debts Act.
  5. If you decide to transfer your event date, the company cancellation charges will apply and you will be required to complete a new booking form for the new date and pay a new deposit.


Coffee-Bike (Lichfield) reserves the right to cancel any function or event for any of the following reasons:

  • a) If the client or Coffee-Bike (Lichfield) becomes insolvent or enters into liquidation or receivership.
  • b) If the event may prejudice the reputation or cause damage to Coffee-Bike (Lichfield).

In any of these situations Coffee-Bike (Lichfield) will refund any payments made in advance, but will have no further liability to the client.

The following cancellation charges will be applied, which reflect the costs and expenses we may incur on your behalf as the function date nears, and the reduced time available to us to obtain any alternative bookings:

  1. The Deposit paid is non-refundable, non-transferable regardless of the length of time prior to the event you decide to cancel.
  2. Cancellation between twelve months and six months prior to the event – you will owe us 50% of the total contract package price
  3. Cancellation between six months and three months prior to the event – you will owe us 75% of the total contract package price.
  4. Cancellation between three months and the event date – you will owe us 100% of the total contract package price.

All cancellations must be confirmed in writing. Only once written cancellation is received will the cancellation become effective.

Please note that all parties named in the booking form are jointly and severally liable for the sums payable under this agreement.


  1. Whilst every effort will be made to ensure the accuracy of quotations, prices quoted only become binding once agreed and once the Terms and Conditions come into force. It is the price quoted in your ‘catering package quotation’ which must be paid in full, however, the Company reserves the right to charge more for the drinks to be provided and / or for labour in the event that the cost of such items increases between the time of conclusion of the contract and the time of the event. In this case the price increase will only be the amount of additional cost directly incurred by the Company and any price change will be notified to you in writing as soon as possible, and in any case, prior to the event.
  2. Food Allergies & Intolerances: Please note that all of our products contain allergenic ingredients. Special diets for food allergies will be catered for only if they have been arranged prior to your event and confirmed in writing. If you wish to know more about our ingredients, please speak to your Event Coordinator. Please note that we work with allergenic ingredients and whilst we will can cater for special diets for people with food allergies, we cannot guarantee that their drinks will not contain traces of allergenic ingredients.

Limitation of liability

  1. Our liability for losses you suffer as a result of us breaking this agreement including deliberate breaches is strictly limited to the contract package price and any losses which are a foreseeable consequence of us breaking the agreement. Losses are foreseeable where they could be contemplated by you and us at the time your order is accepted by us. This does not include or limit in any way our liability:
    • (a) for death or personal injury caused by our negligence;
    • (b) under section 2(3) of the Consumer Protection Act 1987;
    • (c) for fraud or fraudulent misrepresentation; or
    • (d) for any deliberate breaches of these Terms by us that would entitle you to terminate the contract between us.
    • (e) for any matter for which it would be illegal for us to exclude, or attempt to exclude, our liability.
  2. We are not responsible for indirect losses which happen as a side effect of the main loss or damage and which are not foreseeable by you and us including but not limited to:
    • (a) loss of income or revenue;
    • (b) loss of business;
    • (c) loss of profits or contracts;
    • (d) waste of management or office time however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.


  1. Any equipment lost or damaged by you or any guest will be charged at the full replacement cost.
  2. Additional charges may apply for the hiring of site kitchens and specialist equipment and, if so these will be stated in your catering package.


  1. The Company reserves the right to charge (including for any applicable increased or overtime rates) more for staffing costs should any function run on longer than initially planned or detailed in the catering package through no fault of the Company or the caterers.


Bad weather

  1. Coffee-Bike (Lichfield) cannot be held responsible in any way for any unsuitable weather conditions that may arise. The Coffee-Bike is restricted to working in winds less than Gale Force 5 which is 20mph or less. The normal cancellation fee will be applicable in these situations.


Please feel free to contact us for further information:

Office: 01889 586955 (Mobile: 07739 041843)

Address: Coffee-Bike (Lichfield) 26 Lower Birches Way, Rugeley, Staffordshire, WS15 1GA

Email: info@davescoffeebike.co.uk

Website: www.davescoffeebike.co.uk


Limitation of Liability and indemnity

The Company shall not be liable for events beyond its control or for indirect or consequential loss or damage, and the Company’s maximum liability (whether in Contract Tort or otherwise) shall not exceed the price paid for the Services and the Customer shall indemnify the Company in respect of any loss or damage to the Company or its property that is caused by the Customer.


These Terms and Conditions shall be governed by the Laws of England and Wales and the parties submit to the jurisdiction of the courts of England and Wales. Any notice shall be in writing, including by email, to the recipient’s email address as provided herein or otherwise as provided to the other party from time to time.

Coffee-Bike (Lichfield)

Registered office address : 26 Lower Birches Way, Rugeley, Staffordshire, WS15 1GA